Privacy Policy

1. Personal data we collect

• Contact and enquiry data: name, business email, company, role, phone number, service interest, message content, and other information you choose to send us.
• Recruitment data: role applied for, CV, work history, skills, languages, location, availability, portfolio or profile links, and other information supplied during recruitment.
• Website and technical data: IP address, browser and device information, pages viewed, referral source, approximate location, timestamps, security logs, and interaction data where the relevant website tools are enabled.
• Communication records: messages, follow-ups, meeting notes, preferences, and other records connected to an enquiry, partnership discussion, or application.

Please avoid sending sensitive or special-category personal data through general website forms unless it is specifically requested and necessary for the relevant process.

2. How we use personal data

• To respond to enquiries, understand your requirements, arrange calls, and manage service or partnership discussions.
• To manage prospective client and partner relationships, maintain communication records, and follow up on active business discussions.
• To review applications, communicate with candidates, assess suitability, and manage recruitment steps.
• To operate and secure the website, prevent misuse, troubleshoot problems, understand site performance, and improve the visitor experience.
• To maintain required records, establish or defend legal claims, and comply with applicable legal, regulatory, tax, accounting, or security obligations.

3. Legal basis for processing

Where the GDPR, UK GDPR, or similar laws apply, IGAMISOFT must identify a lawful basis for each processing purpose. The final policy should map the real processing activity to the correct basis rather than listing every possible basis.

• Service and partnership enquiries: legitimate interests and/or steps requested before a contract, depending on the context.
• Recruitment: steps connected to a potential employment relationship, legitimate interests, and legal obligations where applicable.
• Website security and essential operation: legitimate interests and other applicable legal grounds.
• Optional analytics or marketing technologies: consent where required.
• Legal and record-keeping duties: compliance with legal obligations and/or legitimate interests.

4. Cookies and analytics

The website may use cookies and similar technologies for essential functions, security, preferences, analytics, embedded content, and other purposes that are actually enabled on the live site.

Where consent is required by applicable law, non-essential cookies and similar technologies should not be activated before the visitor makes a choice. Visitors should also be able to revisit or change their cookie preferences.

Cookie details: [ADD COOKIE POLICY OR COOKIE SETTINGS LINK WITH ACTUAL TECHNOLOGIES, PROVIDERS, PURPOSES, DURATIONS, AND CATEGORIES].

5. Sharing personal data

We may share personal data with service providers that support website hosting, forms, email delivery, security, analytics, CRM, recruitment, document storage, and business communications. We may also share information with professional advisers or authorities where legally required or reasonably necessary.

Where a provider processes personal data for IGAMISOFT, appropriate contractual and security arrangements should be in place. Provider categories should reflect the tools actually used on the live website.

We may disclose personal data where required by law, a court, regulator, or competent authority, or where reasonably necessary to protect legal rights, security, or the integrity of our systems.

6. International transfers

Some service providers may process personal data outside the country where it was collected. Where data protection law requires transfer safeguards, IGAMISOFT should use an approved transfer mechanism or another lawful basis for the transfer.

Transfer locations and safeguards: [CONFIRM PROVIDER DATA LOCATIONS AND TRANSFER MECHANISMS WHERE REQUIRED].

7. How long we keep data

We keep personal data only for as long as necessary for the purpose for which it was collected, taking account of legal, contractual, operational, security, and dispute-resolution requirements.

• Service and partnership enquiries: [INSERT PERIOD].
• Unsuccessful recruitment applications: [INSERT PERIOD].
• Active candidate records: [INSERT PERIOD / CRITERIA].
• Website and security logs: [INSERT PERIOD].
• Cookie consent records: [INSERT PERIOD].

Candidate information may be retained for the active recruitment process and, where lawful, for future opportunities. If separate consent is relied on for a talent pool, that choice should be clear to the candidate and recorded properly.

8. Your privacy rights

Depending on the law that applies to you, you may have rights in relation to your personal data. These may include:

To exercise a privacy right, please contact IGAMISOFT through the Contact page. We may need to verify your identity before completing a request. Requests will be handled within the timeframe required by applicable law.

Supervisory authority: [INSERT RELEVANT DATA PROTECTION AUTHORITY ONCE LEGAL ENTITY AND JURISDICTION ARE CONFIRMED]. Automated decision-making or profiling: [CONFIRM WHETHER REQUIRED DISCLOSURE APPLIES].

9. Security

We use technical and organizational measures designed to protect personal data against unauthorized access, misuse, loss, alteration, or disclosure. No internet-based system is completely secure, so absolute security cannot be guaranteed.

10. Children

This website is intended for business and recruitment audiences and is not directed to children. If you believe personal data relating to a child has been submitted through the website in error, please contact us through the Contact page.

11. Changes to this policy

We may update this Privacy Policy when our website, technology, data practices, or legal obligations change. The current version should always show its latest update date at the top of the page.

12. Contact

Privacy question or request? Please contact IGAMISOFT through the Contact page.